Invoice matching & reconciliation

Match invoices, purchase orders, and receipts; explain exceptions.

FROM POSSIBILITY TO PRACTICE

What it does for your business

Compare a supplier invoice with its purchase order and goods receipt. The workflow can line up quantities, prices and references, identify mismatches and explain what needs to be checked. It prepares the evidence for finance and procurement to resolve the exception.

The value it could bring

These are the improvements to evaluate against your current process. We agree the scope and test the value with your team.

Less manual cross-checking

Bring the relevant records together so staff spend less time finding and comparing them.

Clearer payment exceptions

Explain the mismatch and its supporting records before the invoice reaches approval.

Faster resolution between teams

Route quantity, pricing and reference issues to the person who can resolve them.

EVIDENCE FROM OTHER BUSINESSES

Published ROI evidence

We have not linked a comparable published financial ROI study for this use case yet. That leaves it unranked, rather than assigning an estimated score. A pilot can measure benefits and total implementation and running costs in your business.

How it works in your business

STEP 1
Bring in the right context
Select the relevant information from your accounting platform, ERP and document store. Agree what a good result looks like with your finance team, including the rules, examples and permissions the workflow needs.
STEP 2
Turn the task into a workflow
Match invoices, purchase orders, and receipts; explain exceptions. Apply the agreed rules consistently, explain the items that need attention and link findings back to the source rather than presenting an unexplained verdict.
STEP 3
Put the result to work
Give the reviewer a prioritised set of findings with supporting context and an editable record of the outcome. Your finance owner reviews exceptions and approves postings, payments or published figures.

AN EXAMPLE IN PRACTICE

A supplier bills for more units than the warehouse recorded as received. The workflow places the three records side by side, flags the quantity difference and sends the case to the agreed owner. Payment approval remains with your team.

Start with a focused pilot

Choose one workflow, one team and a representative set of real tasks. We establish the current baseline, build the first version and review the results together before expanding it.

What we would start with

Depending on the scope, useful inputs include:

Invoices, purchase orders and receipt records
Supplier and item references
Matching tolerances and exception owners

We agree access and integration with your accounting platform, ERP and document store as part of the design.

How we would measure value

Time to match or resolve an invoice
Incorrect matches and missed mismatches
Age of unresolved invoice exceptions

Your finance owner reviews exceptions and approves postings, payments or published figures.

LET’S BUILD IT TOGETHER

Could this help your business?

Tell us how your team works today and what you would like to improve. We’ll explore the opportunity, shape a practical first step and build it with you.

Talk to us about this use case