Less invoice rekeying
Reduce the repeated copying of supplier details, amounts and line items into the accounting system.
FROM POSSIBILITY TO PRACTICE
What it does for your business
Turn incoming supplier invoices into draft accounting records. AI can read the supplier, invoice number, dates, line items and totals, then suggest account codes using your chart of accounts and previously approved examples. Your finance team reviews uncertain fields before anything is posted.
The value it could bring
These are the improvements to evaluate against your current process. We agree the scope and test the value with your team.
Catch incomplete records earlier
Highlight missing references and uncertain fields while the reviewer has the original invoice in front of them.
A more consistent coding process
Use approved accounts and examples to support coding, with exceptions reviewed by finance.
EVIDENCE FROM OTHER BUSINESSES
Published ROI evidence
We have not linked a comparable published financial ROI study for this use case yet. That leaves it unranked, rather than assigning an estimated score. A pilot can measure benefits and total implementation and running costs in your business.
How it works in your business
STEP 1
Bring in the right context
Select the relevant information from your accounting platform, ERP and document store. Agree what a good result looks like with your finance team, including the rules, examples and permissions the workflow needs.
STEP 2
Turn the task into a workflow
Extract invoice fields and suggest general-ledger codes. The workflow identifies the required information, preserves references to its source and highlights missing or uncertain fields for review.
STEP 3
Put the result to work
Return structured information to the team's existing tools, with incomplete or uncertain items in a review queue. Your finance owner reviews exceptions and approves postings, payments or published figures.
AN EXAMPLE IN PRACTICE
An accounts-payable team receives invoices as email attachments. A scoped workflow extracts the fields into a review screen, flags an unfamiliar supplier or missing purchase-order number, and prepares the approved record for the accounting system. The team reviews the exception instead of retyping the entire invoice.
Start with a focused pilot
Choose one workflow, one team and a representative set of real tasks. We establish the current baseline, build the first version and review the results together before expanding it.
What we would start with
Depending on the scope, useful inputs include:
- Representative supplier invoices, including awkward layouts
- Supplier master and chart of accounts
- Approved coding examples and required-field rules
We agree access and integration with your accounting platform, ERP and document store as part of the design.
How we would measure value
- Handling time per invoice
- Field and coding accuracy on a reviewed sample
- Exceptions and corrections before posting
Your finance owner reviews exceptions and approves postings, payments or published figures.
LET’S BUILD IT TOGETHER
Could this help your business?
Tell us how your team works today and what you would like to improve. We’ll explore the opportunity, shape a practical first step and build it with you.
Talk to us about this use case